About WRRC and the role

WRRC rescues, treats and rehabilitates wild animals, and works on the welfare of captive wildlife, including elephants. CUPA, its sister organisation, works for the welfare of companion and community animals in Bengaluru. Both organisations’ centres need a steady supply of medicines, feed, equipment, construction material and services, much of it paid for by CSR and other donor grants.

The Procurement Officer makes sure we buy what we need on time, at a fair price, and in a way that stands up to audit. You will run purchasing day to day, keep the paperwork clean, and look after the logistics and admin that keep the centres running.

The role covers both organisations, and the responsibilities below are the same for each. Each has its own accounts, budgets and donors, so you will keep their purchases, records and assets separate.

Key responsibilities

Procurement

• Run the full purchase cycle for goods, services and works: requisition, quotes, comparison, approval, purchase or work order, delivery, payment.
• Collect the required number of quotes and prepare clear comparison statements for approvers.
• Follow each organisation’s procurement policy and SOP, and flag any purchase that falls outside it.
• Plan purchases with the centre teams so we are not buying in a rush.

Vendors and contracts

• Find, check and empanel vendors; keep an up-to-date vendor list with GST, PAN and bank details verified.
• Negotiate price, delivery and payment terms.
• Draft and track work orders and contracts, including advances, milestone payments and retention.
• Review vendor performance and replace those who do not deliver.

Annual maintenance contracts (AMCs)

• Keep a list of all AMCs (equipment, vehicles, IT, generators, water and electrical systems) with vendor, scope, cost, start and end dates.
• Renew contracts on time, getting fresh quotes where the policy requires them.
• Check that scheduled service visits happen and that service reports are filed.
• Flag equipment that is not under AMC but should be, and contracts that are not worth renewing.

Compliance and records

• Keep a complete file for every purchase so it can be traced from request to payment.
• Make sure purchases charged to CSR or other grants meet the donor’s rules and are charged to the right organisation and coded correctly with the accounts team.
• Support internal reviews, statutory audits and donor audits with documents on request.
• Declare and manage any conflict of interest in line with WRRC and CUPA policy.

Logistics and stores

• Arrange transport and delivery of goods to the centres.
• Keep stock records for medicines, feed and consumables, and set reorder levels.
• Track items issued to each centre and follow up on returns.

Asset tagging and register

• Tag every fixed asset (equipment, furniture, vehicles, IT and other durable items) with a unique number showing the organisation and centre.
• Set up and maintain an asset register for each organisation, recording description, tag number, purchase date and cost, vendor, funding source (CSR, grant or own funds), location, custodian and condition.
• Tag and enter new purchases in the register on receipt, before the invoice is passed for payment.
• Physically verify assets at least once a year and reconcile the register with the books.
• Record transfers between centres, repairs, and disposal or write-off, with approvals on file.
• Share the register with the accounts team for the fixed asset schedule, audits and donor reports.

Administration

• Look after office and centre admin: utilities, repairs, AMCs, insurance and vehicle upkeep.
• Book travel and accommodation for staff when needed.
• Send a monthly procurement report for each organisation: what was bought, from whom, against which budget, and any exceptions.

Who we’re looking for

We care more about whether you can do the job.

You must have

• 3 to 5 years of work experience.
• A working grasp of GST invoices, purchase orders and basic vendor documentation.
• Confidence negotiating with vendors and saying no when a quote does not add up.
• Good record-keeping in Excel or Google Sheets.
• Clear written and spoken English and Kannada; Hindi helps.
• Willingness to travel to our centres regularly.

It’s a plus if you have

• Experience in procurement, purchase, logistics or administration.
• Worked in a non-profit, especially on CSR or donor-funded projects.
• Handled audits or donor compliance checks.
• Bought veterinary supplies, animal feed or construction materials.
• Used accounting or inventory software such as Tally or Zoho.
• A two-wheeler and a licence.

You should be comfortable working around animals and with a small team where people pitch in beyond their job title.

What we offer and how to apply

• Salary of ₹40,000 to ₹45,000 per month, depending on experience.
• Leave and benefits as per the employing organisation’s policy.
• Work that directly keeps rescued animals fed, treated and housed.

To apply, fill in the form at wrrcindia.org/procurement-officer and upload your CV. We do not accept applications by email, and any sent that way will not be considered. Applications are on a rolling basis till the position is filled. We will contact shortlisted candidates only.